Simulated workplaceCAQA Studio Aurora is a fictional business created by CAQA for training and assessment. It is not a real company and no person, client or record here is real.About this simulation
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Simulated workplace
Scenario · Gallery and Exhibitions

Condition report and install an exhibition

You are the Exhibitions Officer in Gallery and Exhibitions.

Intermediate4 to 5 hours7 tasks
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The situation

What has happened

Surface Tension brings together six ceramic artists and opens on 2 October. Installation runs from 29 September, three works have yet to arrive, and the Production Risk Assessment for the install is not signed. The works include heavy glazed wall panels that need rated fixings, a floor installation of 300 tiles with an uneven surface, raku vessels with fragile surfaces and a work with an existing hairline crack recorded on its incoming report. One artist's panels come with a cultural protocol note about handling and photography. The elevated work platform was used without its pre-start checklist last week and a hazard entry is open in the WHS register.

Your brief. Complete the incoming condition reports and register entries as works arrive, draft and have signed the Production Risk Assessment for the install, and produce a hanging and floor plan with fixings, access paths and interpretation placement that meets the Artwork Handling, Condition Reporting and Installation Procedure and the cultural protocol note.
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Tasks

Deliverables

  • Three incoming condition reports and updated register entries
  • Signed Production Risk Assessment
  • Hanging and floor plan with fixings and access paths
  • Updated WHS register and schedule entries

Documents to use

Systems to use

Artwork and Loans Register

Records every artwork in the gallery's care with its lender, insurance value, condition report status, location and loan dates.

WHS Incident and Hazard Register

Records every injury, near miss, hazard and equipment failure reported across the company with its risk rating, actions and close-out.

Production and Venue Schedule

Books the theatre, gallery, studio and crew for rehearsals, bump ins, shows, shoots and installations and tracks whether the safety paperwork is in place.

For trainers and assessors

Units of competency

Current on training.gov.au for the Creative Arts and Culture Training Package as at 10 September 2026.

CUAPPR417Select and prepare creative work for exhibition
CUAPPR403Store and maintain finished creative work
CUAWHS312Apply work health and safety practices
CUAPPR408Integrate disability access and inclusion
CUAATS514Work with Aboriginal and/or Torres Strait Islander cultural material

Qualifications

CUA40825Certificate IV in Arts and Cultural Administration
CUA51125Diploma of Visual Arts
Assessor notes

What to look for

Evidence guide

Condition reports must describe and photograph existing damage accurately and be countersigned where the lender is present. The risk assessment must rate the platform and manual handling realistically with named controls. The plan must show rated fixings, a one metre access path and accessible labels, and the cultural protocol must be applied to handling and photography, not just acknowledged.

The student's evidence summary lists every record they created or changed in the systems named above, their notes and the tasks they ticked. Verify it against the deliverables and your own assessment tool.