Simulated workplaceCAQA Studio Aurora is a fictional business created by CAQA for training and assessment. It is not a real company and no person, client or record here is real.About this simulation
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Simulated workplace
Scenario · Studio Operations and Finance

Audit rights and releases before a campaign

You are the Rights and Contracts Coordinator in Studio Operations and Finance.

Advanced3 to 4 hours7 tasks
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The situation

What has happened

The summer season campaign, job M26-021, goes live in early November and reuses assets from the Night Music season, job P26-014. The Media Asset Library shows the trailer music licence expired on 31 August, a mood board built from photographs downloaded from a social account with no licence, installation photographs cleared under the photographer's standard agreement, and performer releases for the season trailer that were signed for festival and broadcast use only. The Audience Development Manager wants to use all of it on social media and on a paid digital campaign. The Managing Director has asked for a short memo on the risks before anything is published.

Your brief. Audit every asset for jobs M26-021 and P26-014 against the Copyright, Moral Rights and Intellectual Property Policy and the Privacy and Image Consent Policy, decide what can and cannot be used and on what terms, source and cost replacement licences and releases where needed, update the Media Asset Library and write a plain-language memo to the Managing Director.
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Tasks

Deliverables

  • Rights audit table for both jobs
  • Replacement licence and release plan with costs
  • Updated Media Asset Library entries
  • Memo to the Managing Director

Documents to use

Systems to use

Media Asset Library

Catalogues footage, photographs, artwork files, fonts, music and the licences and releases that allow each asset to be used.

Project and Job Board

Tracks every client job and internal production from brief to archive with its stage, owner, budget, deadline and approvals.

For trainers and assessors

Units of competency

Current on training.gov.au for the Creative Arts and Culture Training Package as at 10 September 2026.

CUACMP511Manage copyright arrangements
CUAPPM416Coordinate media production services and resources
CUAIND512Enhance professional practice using creative arts industry knowledge
CUAFIM411Obtain revenue to support operations

Qualifications

CUA51420Diploma of Arts and Cultural Management
CUA51020Diploma of Screen and Media
Assessor notes

What to look for

Evidence guide

The audit must correctly identify that the expired music, the unlicensed social photographs and the festival-only performer releases cannot be used for paid social without new licences or consents, and must distinguish copyright from image consent. Look for realistic costing, moral rights recognised in the cropping question, accurate library updates and a memo written for a non-specialist reader.

The student's evidence summary lists every record they created or changed in the systems named above, their notes and the tasks they ticked. Verify it against the deliverables and your own assessment tool.